Beginner's Guide: Create Printable Invoices with Tally Prime with Python
Beginner's Guide: Create Printable Invoices with Tally Prime with Python. Get practical lessons and hands-on examples at AI Computer Classes in Indore to master computer & office skills quickly. Follow practical exercises and tool-based examples to learn rapidly. Includes references to tools like ChatGPT, Power BI, Excel, Figma, or Python where appropriate. This article from AI Computer Classes Indore breaks down beginner's guide: create printable invoices with Tally Prime with Python into actionable steps for beginners and professionals alike.
Beginner’s Guide: Create Printable Invoices with Tally Prime with PythonIn today’s digital workplace, automation and accuracy are key to managing business operations efficiently. One of the most common daily tasks in offices and accounting departments is invoice generation.
This guide from AI Computer Classes – Indore will teach you how to create professional, printable invoices using Tally Prime and Python — a perfect combination for mastering both office software and automation scripting.
Whether you’re a student, small business owner, or accounting professional, this tutorial helps you boost productivity and reduce repetitive manual work.
Tally Prime is a leading accounting software used across India for bookkeeping, billing, inventory, and financial management.
With its simple interface and advanced features, Tally Prime allows businesses to manage everything from ledgers to taxes — and yes, even invoice creation.
At AI Computer Classes – Indore, students learn to combine Tally with automation tools like Python to save time and improve accuracy in everyday office tasks.
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🧠 Step 1: Understand the Invoice StructureBefore you begin, let’s break down a typical invoice format.
Standard Invoice Includes:- Company Name & Logo
- Customer Information
- Product/Service Details
- Quantity and Rate
- Taxes (GST, CGST, SGST)
- Total Amount
- Signature and Terms
Designing this structure will help you map it correctly in Tally Prime and automate it with Python later.
- Open Tally Prime → Gateway of Tally → Accounting Vouchers.
- Select Sales Voucher (F8).
- Enter details like customer name, product, quantity, and amount.
- Press Ctrl + P to preview the printable format.
- Customize headers, logos, and tax fields under Configuration (F12).
You can design a beautiful, professional layout for your invoices right inside Tally.
👉 Tip: Save your print configuration as a template to reuse easily.
Tally Prime allows you to export invoice data in XML or JSON formats.
To Export:- Go to Display → Day Book → Alt + E (Export).
- Choose Format: JSON
- Save the file as invoice_data.json.
This data can now be read and processed using Python for automated formatting or PDF generation.
Python’s libraries like pandas, json, and reportlab make it simple to process data and create printable invoices.
Example Code Snippet:
import json
from reportlab.lib.pagesizes import A4
from reportlab.pdfgen import canvas
# Load exported Tally data
with open("invoice_data.json", "r") as file:
data = json.load(file)
# Create a PDF invoice
c = canvas.Canvas("invoice_output.pdf", pagesize=A4)
c.setFont("Helvetica", 12)
c.drawString(100, 800, f"Invoice for: {data['CustomerName']}")
c.drawString(100, 780, f"Total Amount: ₹{data['TotalAmount']}")
c.drawString(100, 760, "Thank you for your business!")
c.save()
print("Invoice generated successfully!")
💡 This example reads exported Tally data and generates a printable invoice automatically.
At AI Computer Classes – Indore, you’ll build and test similar scripts with real-world accounting data.
Once invoices are automated, you can track and visualize sales using Excel or Power BI.
- Excel: Use formulas like SUMIF() and VLOOKUP() to analyze invoice totals.
- Power BI: Connect your Tally export data for monthly or customer-wise dashboards.
This creates a complete automation ecosystem — from invoice generation to data visualization.
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🧩 Step 6: Add Branding with Canva or FigmaYou can import your invoice PDF into Canva or Figma to:
- Add your logo
- Use branded color schemes
- Include signatures or QR codes
This creates a professional and branded look for your printed or digital invoices.
Since invoices contain sensitive financial data, ensure:
- Regular backups of your Tally data folder
- Secure password protection for PDFs
- Cloud storage for easy access and recovery
Python scripts can even be used to automate backups of your invoice files daily or weekly.
- Small businesses generating 50+ invoices daily.
- Accountants automating monthly billing cycles.
- Freelancers sending branded, auto-generated invoices to clients.
These workflows save time, reduce manual entry errors, and maintain a professional image.
You can even use ChatGPT to analyze your invoices automatically.
For example:
“Summarize this month’s invoices and show top 5 customers by revenue.”
By combining AI tools with traditional accounting systems, you can make smarter business decisions faster.
Creating printable invoices doesn’t need to be tedious. By integrating Tally Prime and Python, you can automate and personalize every step — from data entry to final printing.
At AI Computer Classes – Indore, our hands-on programs teach you how to use these tools together effectively for real-world office productivity.
Start small, experiment often, and soon you’ll be automating tasks that once took hours — in just minutes.
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